Module of Jarvis HSE — Pillar 1. No missed deadlines. Every asset assigned. Certificates always within reach.
Every piece of corporate equipment carries obligations the employer cannot ignore: traceable assignments to the workers who use it, maintenance and periodic inspection deadlines imposed by safety regulations, electrical earthing checks under DPR 462/2001, insurance renewals, CE certifications, technical manuals. Failing any of these obligations is a breach of D.Lgs. 81/08 with consequences falling directly on the employer.
Assignments: who has what, and since when
Each asset can be assigned to a worker or a crew with full tracking: handover date, agreed return date, associated costs (usage hours, distance covered). Transfers between sites, departments or personnel generate a complete audit trail. Sub-asset cascading ensures that lending a machine automatically lends its accessories.
Statutory deadlines tracked automatically
Typical deadlines tracked for Italian SMEs:
- Lifting equipment — quarterly checks on ropes, chains, brakes; full annual inspection (D.Lgs. 81/08 Annex VII)
- Category-3 PPE — mandatory annual inspection (harnesses, fall-arrest devices, breathing apparatus)
- Building earthing systems — biennial or quinquennial periodic verification (DPR 462/2001)
- Fire extinguishers — semi-annual checks, ordinary/extraordinary maintenance at 6/12/72 months (UNI 9994-1)
- Pressure vessels — periodic integrity checks
- Company vehicles — inspections, fitness checks, road tax
- Insurance deadlines — vehicle liability, building liability, equipment policies
Configurable multi-tier pre-alerts (e.g. 60 days and 15 days before expiration) keep managers ahead of the curve. Real-time fleet status: Compliant, Due Soon, Overdue.
Document archive always available
- Manufacturer manuals and technical datasheets
- CE conformity certificates and declarations of performance
- Statutory inspection reports
- Insurance policies and warranty certificates
- ATEX classifications, special authorizations
- Installation and intervention photographs
Field access: scan to inspect
Workers scan the QR code or NFC tag on equipment via Jarvis Mobile and instantly access compliance status, manuals, certificates, run inspection checklists with photo evidence, and log completed maintenance (the next due date is auto-scheduled). No paper, no manual transcription.
Regulatory references
- D.Lgs. 81/08, Art. 71 and Annex VII — maintenance and periodic inspection of work equipment (lifting equipment, pressure vessels, mobile elevating work platforms, etc.)
- D.M. 11/04/2011 — methods for carrying out periodic inspections of equipment listed in Annex VII
- DPR 462/2001 — periodic verification of electrical, earthing and lightning protection systems
- D.Lgs. 17/2010 — Italian implementation of Machinery Directive 2006/42/EC: technical file and CE marking
- EU Reg. 2023/1230 — new Machinery Regulation, applicable from 20/01/2027 (replaces the Machinery Directive)
- D.Lgs. 81/08, Art. 77 and Annex VIII — PPE management; mandatory annual inspection for category-3 PPE
- EU Reg. 2016/425 — Personal Protective Equipment: market placement requirements and CE marking
- UNI 9994-1 — maintenance and periodic inspection of portable fire extinguishers (semi-annual check, 6/12/72 month maintenance)
- UNI EN 671-3 — maintenance of fire hose reels and hydrants
- UNI 11224 — initial and periodic inspection and maintenance of fire detection systems
- D.Lgs. 81/08, Art. 223–228 — management of chemical agents at the workplace
- REACH (EU Reg. 1907/2006) and CLP (EU Reg. 1272/2008) — chemical substances management, safety data sheets, classification, labelling and packaging
- ISO 45001 — occupational health and safety management system: preventive maintenance traceability and document control
- ISO 55000 — asset management systems